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South Florida State College
Administrative Procedures

Procedure: 3112

Title: Evaluating Non-Regionally Accredited Institutional Credit

Based on Policy: 3.11 - Evaluation of Transfer and Accelerated Learning Credit

Office of Primary Responsibility: Vice President for Educational and Student Services/Registrar


  1. Purpose:

To evaluate credit of students transferring from non-regionally accredited institutions that are not part of the state-wide articulation agreements

  1. Procedure:

Credits awarded at non-regionally accredited institutions, but accredited by the Council for Higher Education Accreditation may be accepted.  They must use Florida’s State-wide Course Numbering System (SCNS).  South Florida State  College (SFSC) will evaluate credits representing collegiate level coursework relevant to the program of study. All course credits are placed on the transcript including grades of W, F, I, P, S, U and N.

SFSC provides a review of transfer course information at the departmental level with a recommendation made to the registrar.  The student will be notified by mail of the decision.  The credit awarded will appear on the SFSC transcript as external credit in accordance with the college guidelines.  An appeal of this decision may be made to the dean, arts and sciences or dean, applied sciences and technologies.

Students transferring from a non-regionally accredited institutional must adhere to the following procedure:

    1. A student may be required to take a college placement test appropriate to his/her program of study regardless of the courses he/she may have taken at the non-accredited institution.
    2. A written request from the student identifying the courses that are to be reviewed is required.
    3. It is the student’s responsibility to furnish the Registrar’s Office with an official college transcript from the transfer institution; a course description and syllabus to include textbook information for each course for which he/she is requesting credit; faculty credentialing information from the institution’s Human Resources Office, Personnel Office, or Office Of Academic Affairs (the information must include the degree(s) earned by the instructor of the course, the names of the college or university conferring the degree, as well as an indication of the credit hours earned in the discipline) and any other information the college deems necessary to conduct proper evaluation.
    4. The Registrar’s Office reviews the documents to ensure all the necessary material is contained therein.  If the documents are complete, they are submitted to the appropriate department chair/program manager.  The chair/manager returns the evaluation to the Registrar’s Office within 10 working days.  If the documents are incomplete, the student is notified, accordingly.
    5. It is the responsibility of each department chair/program manager to coordinate the evaluation of courses within their respective department.  It is recommended that each dean develop minimum criteria to ensure consistency in the evaluation of credits among departments.  All recommendations as to the awarding or denial of credit must be approved in writing by the dean or designee.
    6. Upon the department’s submitting its recommendation, the Registrar’s Office reviews the recommendation.  If a question arises due to the department’s recommendation, the issue is forwarded to the dean of the appropriate division for resolution.
    7. All course credits are placed on the student’s SFSC transcript including grades of W, F, I, P, S, U and N.
    8. A student who has been denied credit may take the course at SFSC or may take either a CLEP examination or a comprehensive department examination for each subject area in which he/she was denied.

History: Revised: 4/03/12

Adopted: 11/3/2009

Reviewed:

Revised: 4/03/12